Office Manager
Centennial, CO
Full Time
Mid Level
📍Location:
Centennial, CO 80112
An in-person presence is required for this role to support daily office operations and collaboration. The typical schedule falls within standard office hours, Monday through Friday; however, we are open to flexible arrangements (32–40 hours per week) for the right candidate.
💰Compensation Range:
Compensation range: $30.00-$38.00 per hour. This position is considered non-exempt under FLSA. This is an estimated pay range. Final pay rate will be determined based on internal equity, internal salary ranges, job related skills, experience, qualifications, and market conditions.
POSITION SUMMARY:
Basis Partners is seeking a highly organized and proactive Office Manager to support our growing Centennial, Colorado office. As the first hire in this role for the location, this individual will play a key role in establishing and managing the day-to-day operations that keep the office running smoothly while supporting administrative, marketing, and business development activities.
This position will serve as a central point of coordination for the office, assisting with proposal support, Customer Relationship Management (CRM) and data management, internal events, accounting support and general administrative functions. The ideal candidate enjoys building structure, improving processes, and creating a positive, well-organized work environment for a growing team within a civil engineering consulting firm.
This is an excellent opportunity for someone who enjoys variety in their work, takes initiative, and wants to contribute to the continued growth and success of a collaborative and fast-paced professional services organization.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job duties.
ESSENTIAL JOB FUNCTIONS (DUTIES/RESPONSIBILITIES)
Office Operations & Administration
WORKING CONDITIONS:
Most of the work will be performed in an office environment. Project site visits may be necessary at times and can involve hazards including exposure to changes in temperature (seasonal), inclement weather, dust, fumes, gases, traffic, slope, water, water way and trains.
Since no job description can detail all the duties and responsibilities that may be required, this job description is not to be interpreted to describe all the duties and responsibilities the incumbent may be required to perform. As such, this job description is subject to review and change at any time, with or without notice.
About Us:
Basis Partners is a Colorado-based, people, team, and locally focused civil engineering consulting firm providing services to public agencies in the transportation industry.
We are a consulting firm that is a sharp contrast to our competitors. Sure, we do the same work, but we are different from the rest in the way we handle projects, build cohesiveness, energy, skills, and local pride.
It is firmly believed that if you place people first something remarkable will happen. It creates a community of fun, passionate individuals who help make their communities better, safer places to live.
At Basis Partners, on day one, you will be doing work that matters alongside other talented and collaborative team members while building the foundation of your career through practical and hands on experience, coaching, mentoring, and training.
It’s in our core to care for our community, our team, and our clients. Helping with the infrastructure of our community is a source of pride for our team. We can drive down a road, interstate, or cross a bridge and say, 'Wow, I was on a team that helped with that project!
Our team lives and works here and we want to make sure we give back to the communities we serve by volunteering and supporting local organizations. We love to 'keep it local'!
Check us out on social media and our website to learn more about us.
Website www.basisp.com
Follow us on Facebook, Instagram, LinkedIn & Twitter
Benefit Summary:
Centennial, CO 80112
An in-person presence is required for this role to support daily office operations and collaboration. The typical schedule falls within standard office hours, Monday through Friday; however, we are open to flexible arrangements (32–40 hours per week) for the right candidate.
💰Compensation Range:
Compensation range: $30.00-$38.00 per hour. This position is considered non-exempt under FLSA. This is an estimated pay range. Final pay rate will be determined based on internal equity, internal salary ranges, job related skills, experience, qualifications, and market conditions.
POSITION SUMMARY:
Basis Partners is seeking a highly organized and proactive Office Manager to support our growing Centennial, Colorado office. As the first hire in this role for the location, this individual will play a key role in establishing and managing the day-to-day operations that keep the office running smoothly while supporting administrative, marketing, and business development activities.
This position will serve as a central point of coordination for the office, assisting with proposal support, Customer Relationship Management (CRM) and data management, internal events, accounting support and general administrative functions. The ideal candidate enjoys building structure, improving processes, and creating a positive, well-organized work environment for a growing team within a civil engineering consulting firm.
This is an excellent opportunity for someone who enjoys variety in their work, takes initiative, and wants to contribute to the continued growth and success of a collaborative and fast-paced professional services organization.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job duties.
ESSENTIAL JOB FUNCTIONS (DUTIES/RESPONSIBILITIES)
Office Operations & Administration
- Manage day-to-day operations of the Centennial office
- Act as the primary point of contact for vendors, visitors, and property management, delivering a professional, welcoming experience while coordinating office services and maintenance requests
- Assist with future office expansion and improvement efforts
- Maintain office supplies, equipment, and common areas
- Coordinate incoming/outgoing mail and deliveries
- Support onboarding logistics for new hires (workspace setup, headshots, office readiness)
- Coordinate maintenance of office fleet vehicle
- Provide general administrative support to leadership and project teams, developing a strong understanding of company operations to ensure requests and needs are directed to the appropriate teams
- Perform general document formatting, editing, and compilation
- Enter and maintain accurate data in CRM systems
- Update and close out proposals in CRM
- Maintain and organize team resumes and project information
- Support reporting and tracking of proposal activity
- Assist with completion of proposal forms and administrative documentation
- Assemble and format resumes for submittals
- Support compilation and formatting of proposal packages
- Ensure consistency and quality of document presentation
- Draft and schedule social media posts based on provided direction
- Assist with website updates including:
- Adding new hire headshots and bios
- Uploading new project information
- Updating project photos
- Maintain marketing materials inventory as needed
- Assist with drone flight coordination
- Coordinate catering and logistics for internal meetings and events
- Assist with planning larger office events (anniversary celebrations, team gatherings, etc.)
- Coordinate employee recognition gifts (baby gifts, bereavement, milestone celebrations)
- Support internal trainings and help coordinate logistics as needed
- Obtain notary certification (if not currently certified) and provide notary services as needed
- Conduct weekly timesheet review and reports generated
- Assist with staff expenses & subconsultant invoices
- 3+ years of experience in office administration or office management
- Strong organizational and time management skills
- High attention to detail and document formatting accuracy
- Experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience managing multiple priorities in a fast-paced professional environment
- Strong written and verbal communication skills
- Ability to work independently and exercise sound judgment
- Experience in an engineering, architecture, construction, or professional services firm
- Experience supporting proposal coordination or business development efforts
- Familiarity with CRM & time/billing systems
- Experience with website content updates (basic CMS knowledge)
- Experience with social media scheduling tools
- Notary Public certification (or willingness to obtain within first 90 days)
- Experience coordinating internal events or company culture initiatives
- Occasional travel to include our Colorado Springs office
- Required to have and maintain a valid driver’s license, appropriate auto insurance coverage (per Basis Vehicle Policy) and an acceptable driving record.
WORKING CONDITIONS:
Most of the work will be performed in an office environment. Project site visits may be necessary at times and can involve hazards including exposure to changes in temperature (seasonal), inclement weather, dust, fumes, gases, traffic, slope, water, water way and trains.
Since no job description can detail all the duties and responsibilities that may be required, this job description is not to be interpreted to describe all the duties and responsibilities the incumbent may be required to perform. As such, this job description is subject to review and change at any time, with or without notice.
About Us:
Basis Partners is a Colorado-based, people, team, and locally focused civil engineering consulting firm providing services to public agencies in the transportation industry.
We are a consulting firm that is a sharp contrast to our competitors. Sure, we do the same work, but we are different from the rest in the way we handle projects, build cohesiveness, energy, skills, and local pride.
It is firmly believed that if you place people first something remarkable will happen. It creates a community of fun, passionate individuals who help make their communities better, safer places to live.
At Basis Partners, on day one, you will be doing work that matters alongside other talented and collaborative team members while building the foundation of your career through practical and hands on experience, coaching, mentoring, and training.
It’s in our core to care for our community, our team, and our clients. Helping with the infrastructure of our community is a source of pride for our team. We can drive down a road, interstate, or cross a bridge and say, 'Wow, I was on a team that helped with that project!
Our team lives and works here and we want to make sure we give back to the communities we serve by volunteering and supporting local organizations. We love to 'keep it local'!
Check us out on social media and our website to learn more about us.
Website www.basisp.com
Follow us on Facebook, Instagram, LinkedIn & Twitter
Benefit Summary:
- 401(k) with employer match (Roth and Traditional options)
- Medical, dental, and vision insurance
- Health savings account with employer contributions
- Dependent care flexible spending account
- Disability insurance (short term and long term)
- Company-paid life insurance with buy up provision
- Paid time off (PTO and Holiday)
- Parental leave (pregnancy and parental)
- Training and career progression to support and encourage you throughout the different stages of your career goals
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